5 Ways to Be a Successful Remote Organization

March 10, 2020, Written by 0 comment

5 Ways to Be a Successful Remote Organization

The business world has been debating, discussing, implementing, and even just trolling the idea of adopting a remote workforce long before the coronavirus v2019 forced the conversation into the spotlight.

While Njevity has an HQ with regular officemates, many team members strictly work remotely all over the country, and the company has an open policy when it comes to work-from-home requests. After all, our in-house developed PowerGP Online is designed to help our customers have the freedom to accomplish their work where they desire, so why shouldn’t we encourage our own team to live out what we promise to our customers?

 

Having lived the remote work life for so long, here are 5 ways to be a successful remote working organization:

1. Communication

Build a way to converse into the fabric of your remote workforce and then allow your culture to define the cadence and structure. For instance, you may already have established meetings that happen daily, weekly, monthly, etc. Keep your regular schedules by placing them in a virtual format. Video meetings can be very successful with both small and large groups (though larger ones may require more structure or mediators).

Virtual chats help get the quick questions and conversations done. And we are all well versed in the power of the email. Encourage conversation and reiterate open door policies.

Consider this: Many organizations have a hard time with healthy communications even when they do have a structured office environment, so keep your company’s culture in mind when establishing a virtual means of communication. The pressure is on the leadership teams to create additional touch points with their team members, so everyone still feels included and appreciated.

2. Procedures

These can be the obvious ones like meeting cadence and reporting structures, but don’t forget about having procedures in place should members of your remote workforce need to drop offline for a week. Is there cross-training happening on your teams? Are team members’ and department’s documented processes available within the company?

Build these processes through agreements, so everyone knows their roles and expectations.

3. Trust

Trust seems to happen faster when it is necessary. Otherwise, more offices may have already adopted a remote workforce by now. If isolation and working from home suddenly becomes mandated, you must instantly trust your team to be doing what they should be doing … So why not just go ahead and do that now?

Because guess what? You should be building a culture within your company that hires employees who love their job and want to do it no matter if they have someone standing over their shoulder watching them do it or not. And guess what else? Even if you aren’t mindfully hiring this way, your employees are certainly applying with this in mind.

Also, inspect what you expect.

If there is a true issue with trust, I encourage team leaders to evaluate the true root causes of that mistrust and take appropriate action from there – whether that’s a conversation with the team member or an evaluation of internal processes.

4. Organize

Makes sure files are able to be accessed remotely. Utilize tools universally across your entire organization to keep things simple. Numbers 1 through 3 does not happen if there isn’t some sort of structure to it all – and absolutely WILL NOT happen if you cannot access data without having to be in the building (see below).

5. Be Flexible

You won’t account for everything, but that’s why you have tip number 1! If a part of your system seems to have a kink in it, re-evaluate. Imagine those few bumps in the road as an investment in the future health of the organization (and not just the health of your employees). Mental health and flexibility in the workforce have added a whole new layer to the remote work conversation. Soon, it won’t just be a perk you can use to attract the newest and best talent – it’ll simply become a basic requirement.

Allowing a remote workforce can happen overnight, and the ever-evolving workforce has been forcing a slow evolution of remote working for some time now. Americans are notorious workaholics – just think of the last time a parent called in with a sick kid and how many emails still were answered, issues discussed, and problems solved while they were at home with them.

 

Every organization might look a little different, but if you keep these 5 tips in mind, you’ll be a head of the curve.

And if you want to ensure your business remains healthy through the people transition part, PowerGP Online allows the core of your business to keep moving – remotely! Use our cloud ERP to ensure your future.

  • Premium MFA Security
  • Approve and monitor processes like purchase orders on your phone
  • Get payroll done
  • Generate reports
  • Integrate with your other systems
  • Control, predict, and monitor your cash flow
  • And so much more

Have this part down and ready to prepare your team? Read and share 5 Ways to Be a Successful Remote Team Lead.

Want to prep your team in an age of added fear and stress? Read and share 5 Ways to Be a Successful (Stressed) Remote Worker.

Brianne Van Reenen
Brianne Van Reenen

Brianne is a community builder who believes in the value of shared knowledge. Executive, marketer, writer, and lover of all the liquid vices - she is inspired by her family, traveling adventures, and mountains of books. @B_vanReenen