5 Ways to Be a Successful Remote Team Leader

March 10, 2020, Written by 0 comment

5 Ways to Be a Successful Remote Team Leader

As team leaders, managing work remotely is not new. Technology has long plagued our own vacation time, sick time, and evenings for many years. However, managing a work force that is remote for a long period of time may be new territory. With coronavirus v2019, team leads may be forced to adapt quicker than usual to a new structure of their team.

While Njevity has an HQ with regular officemates, many team members strictly work remote all over the country, and the company has an open policy when it comes to work-from-home requests. After all, PowerGP Online is designed to help our customers have the freedom to accomplish their work where they desire, so why shouldn’t we encourage our own team to live out what we promise to our customers?


Having lived out the remote work life for so long, here are 5 ways to be a successful remote team leader*:

1. Know Your People

This is more than trust (though you need tolearnhow to do that too). As a team lead, you really have to get to know your people down to what triggers their fear (especially in this time), what sets their spirit alight into action, what other variables they must juggle working from home, and know enough to know when you need to really put tip number 2 into action for someone.

Knowing these things about your employees isn’t just to get insight about how to help them structure their day or how to delegate projects, it’s about understanding mental load in a stressful and fear inducing environment. Burnout can happen even faster for a remote worker, because the environment they may have used as a barrier from the mental load of work becomes blurred with the environment that causes the mental load This can go both ways! That computer continues to tauntingly sit in the corner even as they are on the couch enjoying some family time. Their worlds will collide in unexpected ways, but they are both entirely manageable if their team lead knows how to help them set healthy boundaries on either side – and keep to them!

Yes, team leads – that means to know when to thank someone for stepping up and taking care of an issue at midnight versus knowing when to not send that 10PM email to an employee. They will feel obligated to respond even if it can wait until morning.

2. Step Up

Communication is a kind of buzzword in the workplace. We all know it has to happen – both the praising conversations and the rehabilitation conversations. This isn’t new and there are tons of articles and blogs out there to help make that happen in a remote situation.

But what I encourage all team leads to do is step up. We all get busy in the day-to-day. Even in the office, there are days that will come and go without us even taking to certain team members. And some that works great for – others benefit from more interaction. Build outreach into your day and know your team members well enough (I challenge you to have routine conversations about it even!) to know who enjoys daily conversation, the little “how are you?”s, the funny memes, and the quick article share. These can really mean a lot when you get busy and seemingly ghost someone without even knowing it – and that will happen! The problem with it arises when all that team members sees are the business conversations, questions about updates, and corrections.

Be mindful about your culture even when you can’t see it.

3. Inspect What You Expect

Trust is very important. Every team lead should trust each and every team member. This is true both in the office and in a remote work environment. But let’s face it –a few holes get punched in that theoretical design every now and again – and those holes can be exasperated in a remote work environment.

Team leads build processes that allow them to routinely inspect their expectations an allow for healthy conversation when kinks are found or balls get dropped. Clear, communicated, and agreed upon expectations is step one. Step two is ensuring you are leading a team to help achieve those expectations, not micromanaging – and learn to recognize when it’s you who dropped the ball or causing the kink by not having appropriately achieved step one.

4. Know Your Routine

Some remote workers will say a daily routine is essential. Others thrive by the flexibility working from home can provide. Figure out your own style then analyze how to best fit that style with your team members. Again, tip number 1 becomes crucial here. There are time zones to consider, early birds, owls**, lunch walkers, yoga breakers – all sorts of people and routine add-ins that can help enhance someone’s abilities. Encourage it for them, and encourage it for yourself.

For team leads, however, I add the extra challenge of building in tips 1 and 2 into your routine. Make them a part of your fabric of existence.

**Honestly, this is why I think working remotely is more than just trendy and must be advanced even further than it commonly is. We all have times of the day when we perform the best. Don’t force your team into a 9-5 structure if it isn’t necessary. You may not get the best work out of them that way!

5. Check Yourself

It’s so easy to make assumptions and jump to conclusions even when we are all in the office living amongst each other’s presence through the daily ups and downs. Check yourself when that manager heat level starts to rise and lean on the procedures, processes, and resources you’ve established. Talk it out with other team leads. Get guidance. Have open and honest communication. And be willing to recognize when you need to re-access your own expectations.

I challenge you to one more task – Build your own support systems for working remotely. All of the above applies to the team lead as well – we are susceptible to the same pitfalls of isolation!


And by all means, make your life a little bit easier by providing yourself the tools to inspect and operate. PowerGP Online can help you work and manage the business remotely. It’s a cloud ERP made to do just that!

  • Premium MFA Security
  • Approve and monitor processes like purchase orders on your phone
  • Get payroll done
  • Generate reports
  • Integrate with your other systems
  • Control, predict, and monitor your cash flow
  • And so much more


* If you’re looking for ways to ensure a healthy transition on an organizational scale, check out 5 Ways to Be a Successful Remote Organization.

Ready to prep your team in a time of additional stress? Read and share 5 Ways to Be a Successful (Stressed) Remote Worker.


Brianne Van Reenen
Brianne Van Reenen

Brianne is a community builder who believes in the value of shared knowledge. Executive, marketer, writer, and lover of all the liquid vices - she is inspired by her family, traveling adventures, and mountains of books. @B_vanReenen