Is It Time to Insource Payroll? (And Outsource Compliance)

November 7, 2017, Written by 0 comment

With employee payroll, there’s no room for error. Paychecks and direct deposits need to be processed on time and accurately, every payday. Payroll is one of your organization’s largest expenses, and payroll mistakes definitely leaves a bad impression with your employees.

Payroll accuracy impacts your organization’s compliance with local, state, and federal wage and hour regulations, taxation, and employee benefits. Inadequate recordkeeping can expose your company to employee litigation or tax fines and penalties.

Customers are getting frustrated with the poor service levels of the Service Bureaus when an employee is on-boarded improperly or a mistake is made in an employee’s paycheck. They want to provide their employees with a better experience that the company can control. But they still want to outsource government compliance and provide their employees with an exceptional self-service portal experience.

The trend is to insource payroll while outsourcing compliance.

You’ve probably read a lot about payroll outsourcing, but you might not hear as much about the value of reliable, in-house payroll processing using PowerGP Online.

The end of the year brings about the perfect opportunity to rethink your current payroll processes. Are you currently outsourcing this to a payroll provider?

Here are just a few of the reasons to bring payroll in-house in 2018:

Cost control

Cost is the #1 factor when assessing the benefits of in-house payroll.  Although the up-front cost of running payroll in-house may be larger initially because you need to purchase and implement payroll software, processing payroll in-house is much cheaper than outsourcing in the long run.


Empower Employees

An additional benefit of running payroll in-house is offering a self-service portal to your employees. Make your HR processes more efficient by giving your employees remote access to their personal data, time off benefits, and pay stubs.


Better Control of Information

In-sourcing payroll offers much deeper control over the entire payroll process. Instead of exposing sensitive personal information about salary, benefits and work status to an outsourced payroll provider, you’re able to keep all that private employee information in your own secure in-house database.

In-house payroll software also provides easy access to built-in reports that allow you to analyze every aspect of your payroll. This enables you to make more effective business decisions.



In-house payroll software gives you maximum flexibility over last-minute changes. Payroll will still be processed on-time and on your schedule without also having to work around your payroll providers schedule. Any deductions or salary increases can be implemented quickly.


Hidden Fees

A payroll Service Provider will often charge for additional requirements such as creating custom reports and integrations to a time clock or accounting software. It may also take longer to implement these changes or receive the required information. Payroll providers can also increase their costs at their own discretion.


The PowerGP Online HR/Payroll Suite is a comprehensive, full-service solution that will allow you to insource your payroll, outsource compliance and provide your employees with an intuitive Self-Service Portal. It’s everything a mid-market business needs to provide an exceptional payroll experience to their employees.

Check out all the incredible benefits of the HR/Payroll Suite in PowerGP Online.

And be sure to register for our upcoming webinar, “Get in Control: Benefits of Bringing HR/Payroll In-house” with Terry Heley from Microsoft. Click here to register today!

Are you interested in seeing PowerGP Online Cloud ERP software in action? Contact one of our friendly sales team members today and see what your future could look like in the cloud.