One of the things that I love about my personal Online Banking app is that when I am entering vendor payments, I can see what I have recently paid each vendor on the same screen where I enter the payment. This has helped me avoid duplicate vendor payments so many times, especially with invoices for things like lawn care and doctors visits that typically do not have invoice numbers and often send the same ‘statement’ multiple times.
It is just so nice to see that I paid my lawn guy two weeks ago the exact same amount of the invoice that they just sent me. This really helps me make sure that I am not double paying anyone. And I don’t have to click anywhere or open another window or do any research. The information I need is right there embedded in the context of the transaction I am entering. Love it!
In fact, I love it so much, we baked this feature into PowerGP Online! And its FREE to all Microsoft Dynamics GP Customers that run in the PowerGP Online Cloud!
Now, when you enter a Vendor on the Payables Transaction Entry window in Dynamics GP, we will display the most recent Unposted Payables, Open Payables and Posted Payments. So as you are entering a Vendor Invoice, you can get a feel for your recent activity with that vendor. If you see something that raises a question, you can drill down to a particular transaction, or you can drill down to see ALL activity with that vendor. All without leaving the context of your current transaction.
I can’t tell you how much time this saves me (and how many mistakes I have NOT made) because of this feature. I am so excited to bring a usability enhancement like this to our PowerGP Online community. I hope that it not only helps you reduce mistakes, but that it helps you and your AP team avoid duplicate vendor payments by providing better information at the moment they need it most.